• SJ Huntley - My Office Fairy

Time And Relative Dimension In Space?


My to do list often feels like a Tardis - small to look at but once I make a start it gets bigger and bigger until before I know it I'm feeling overwhelmed. With this in mind, here are my Dr Who related tips on staying on top:



Take a break

Now I know this sounds counter-intuitive, and I am guilty (so my husband tells me) of not doing this enough. But when you feel that it's all too much, it's time to take a step back. It doesn't have to be for long, enough time for a cuppa, or some exercise (another thing I don't do enough!). Just five minutes will leave you feeling refreshed and able to approach your tasks with renewed energy.


Allocate

Do you need to do all the tasks on your list yourself? What can you outsource, or share with your team? As business owners we get used to doing it all ourselves and sometimes forget there are other options. Sometimes, we're just not that good at delegating! However, in order to grow and get more done you need to share that load, whether it's in-house, or finding a trusted partner to work with and support you. If you think this is an option you want to explore, read my guide on hiring a Virtual Assistant.


Review

I like to take 20 minutes at the end of each day to look at what I've achieved and prepare for what's coming tomorrow. It gives me a boost to see that I can cross items off my list, and ensures a better nights sleep when I know I have a plan for the next day and can start it with some degree of preparation. Disclaimer: the best laid plans are always subject to change!


Devote time

Often we spread ourselves too thin trying to achieve too much in an unrealistic time frame. Allocate specific time to specific tasks, focus on that particular task and don't allow yourself to get distracted. Make sure you plan this so it fits in with your life schedule.


Impact

Otherwise known as a "quick win". What do you have on your list that can be achieved quickly with minimal effort? Do it. Get it done and out of the way. Now you're ready to tackle something else.


Schedule

Life is much easier with a plan. You can devise your own system for scheduling, or, there are lots of handy tools available to help keep you on track and focused, the trick is finding the one that works for you:


Here are a few, in no particular order, that you can investigate


Project management: Asana, ClickUp, Monday, Trello

Time tracking: Toggl Track, Get Harvest

Social Media scheduling: Buffer, Hootsuite

Diary management: Calendly, Youcanbookme


And finally........remember rule 408. Time is not the boss of you!


I hope you find these tips useful - let me know how you get on.


Please note: I don't receive any commissions from any of the links to third parties contained within this article.

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